How can I have continuous unbilled
WIP and accrual data

Unique access to law firm time and billing systems gives continuous line item level data on work as its taking place. No need to wait for an invoice to have deep fresh actionable data and insights.

Speak with a data expert

See legal work whilst its taking place

See how your law firms are performing with Apperio's continuous visibility of line item time entries, direct from your law firms' practice management systems.

Ensure scope and costs stay aligned by setting meaningful KPIs that you can monitor and be alerted on.
Ensure you are not being over-charged and improve your trust in law firm billing.
Focus on value-based conversations instead of being limited to just querying invoices.
Strengthen your relationships and improve collaboration with outside counsel.

Achieve deep cost savings from strategic, long-term change

Apperio provides the data you need to analyse historic spending patterns and drive long-term cost savings.

Use accurate, current data to make informed and faster strategic decisions
Identify similar recurring matters that could be delivered by different vendors or through AFA.
Analyse typical volumes of work for panel reviews and identify key metrics for monitoring law firm performance.
Track the immediate impact of your improvements and iterate on these to achieve long-term cost savings

Interact with your data in natural language using GenAI

Get meaningful insights from your data without requiring technical knowledge.

Ask continuous in progress data questions in natural language and get instant results
Avoid budget surprises with continuously updated in-progress legal spend data and alerts
Track KPI trends, scope and performance. Build alerts and reports to drive better decisions and outcomes
Use the latest AI to forecast and alert based on continuous data

Manage the cost, scope and progress of large matters and projects whilst they are in progress

Prevent matters from spiraling out of control with unexpected costs and budget overruns.

Group related matters from multiple firms using your own reporting structures
Manage the ongoing costs, scope and budgets for complex and unpredictable projects, even when billed infrequently.
Measure and optimise the ideal proportion of fixed-fee vs hourly-billed matters for each project.
Take a proactive management approach to monitor costs and keep projects on track

Forecast, budget and report on spend

Understand your current and historical legal spend, across all vendors to forecast and accurately budget for future expenditure.

Remove the perception of legal spend being a ‘black box’ with total oversight of your ongoing and historical costs.
Drill down and report consistently on spend by practice area, department, law firm, fee-earner, project, region and more.
Take corrective actions where necessary to stay within budgets and prevent unexpected overspend.
Create reliable budgets and forecast your future costs with confidence

Continuous unbilled accrual data with Apperio

See continuous data direct from law firms time and billing systems for always accurate accruals in action

Demo insights preview img - Spend summary

Demo insights preview img - Spend buckets

Apperio Insights AI

Analyze unique continuous unbilled WIP and accrual data using natural language AI. The deepest and most up to date source of legal spend data there is.

Ask your data questions using natural language
AI built drill down reports saved into insight board
Set thresholds on KPI’s to alert you to take action
Use AI to forecast trends and identify risks of overspend

Spend Overview

Monitor your spend by matter, or law firm, with visibility of total spend liability (both real accruals/WIP, and billed) continuously.
Drill down into months, or law firms, right down to the actual ledger of line item time entries direct from your law firms time and billing systems
See advanced data for both billed and in progress data such as actual rates and staffing to proactively manage matters as they are in progress
See exactly how much you’ve spent and how much ongoing time is on the clock in your selected date range, to prevent unexpected surprises at the invoice stage.

Set budgets for individual matters or rolled up projects and track how your spend is performing against them, to control costs and forecast effectively.
Gain insights on your historic and in-progress projects, from the amount of work done to the details of invoices and individual time entries.

A legal team has a specific focus – and it isn’t necessarily finance. They have a piece of work and they have to get it done. As a finance professional, I have to know what costs I’m looking at. With Apperio, we have the data to work together.

Stephen Colthrust

Senior Finance Business Partner

The key point is that there is a degree of clarity when both sides can see where the time is spent more precisely. Rather than having to say, ‘please send me reams and reams of information’, you can see it in Apperio almost immediately. And not just when the money’s already been spent.

Bill Priestley

Chief Investment Partner

Two years ago, we had to ask externally how much we were spending - an unsatisfactory situation for any organisation. Now at the click of a mouse we can see exactly how much we spend with each firm, in real time, on particular work types across the country. That’s a very different, and better, place to be.

Dan Kayne

General Counsel (Regions)