How can I manage vendors

Use unique access to historic and continuous line item billed and unbilled data to elevate selection and management of outside council whilst protecting relationships in a collaborative and proactive approach

Speak with a vendor management consultant

Panel Review

Use historic data from day 1 to aid panel selection and ongoing review.
Organize and oversee legal matters across multiple firms using your custom reporting structures.

Monitor ongoing costs, scope, and budgets for complex legal engagements, even with irregular billing.
Optimize the balance between fixed-fee and hourly-billed matters for greater financial control.
Take a proactive approach to managing legal spend, ensuring projects stay aligned with

Benchmarking

Use benchmarking to drive smarter legal spend decisions

Gain AI data-driven insights to optimize costs, efficiency, and firm performance.
Compare legal spend, rates, and matter efficiency against industry benchmarks and historical data.
Identify cost-saving opportunities by assessing billing trends and fee structures across firms.
Evaluate firm performance to ensure alignment with your strategic and financial goals.
Make informed decisions on budgeting, resourcing, and fee arrangements with real-time data.

Rates and discount structure negotiation

Optimize rates and discount structures for greater cost efficiency

Negotiate smarter to control legal spend without compromising quality.
Analyze historical billing data and industry benchmarks to strengthen rate negotiations.
Structure discounts and alternative fee arrangements that align with your budget and strategy.
Ensure transparency in pricing by tracking negotiated rates across firms and matters.
Leverage data-driven insights to secure the best value from your legal panel

Vendor selection

Select the right vendors with data-driven confidence

Make informed decisions to build a high-performing legal panel.
Compare firms based on cost, expertise, and past performance to ensure the best fit.
Leverage benchmarking data to assess value and negotiate better terms.
Standardize selection criteria to drive consistency and transparency in vendor decisions.
Optimize your legal panel to align with strategic goals and budget constraints

Contract approach selection (AFA's)

Optimize Your Contract Approach with the Right Alternative Fee Arrangements (AFAs)

Align legal costs with value by selecting the best pricing model for each matter.
Compare fixed fees, capped fees, success-based pricing, and other AFAs to find the best fit.
Leverage historical data and benchmarks to negotiate fair and predictable pricing.
Reduce financial risk by structuring agreements that incentivize efficiency and outcomes.
Gain flexibility in legal spend while maintaining cost control and transparency

Manage vendors with Apperio

See Apperio vendor management in action

Demo insights preview img - Spend summary

Demo insights preview img - Spend buckets

Apperio Insights AI

Analyze unique continuous unbilled WIP and accrual data using natural language AI. The deepest and most up to date source of legal spend data there is.

Ask your data questions using natural language
AI built drill down reports saved into insight board
Set thresholds on KPI’s to alert you to take action
Use AI to forecast trends and identify risks of overspend

Advanced Reports

Build bespoke reports that exactly meet your needs

Benchmark your firms against each other on many data points to aid vendor selection.
Identify trends and gain early warnings in a format that suites you and your audience

Spend Overview

Monitor your spend by matter, or law firm, with visibility of total spend liability (both real accruals/WIP, and billed) continuously.
Drill down into months, or law firms, right down to the actual ledger of line item time entries direct from your law firms time and billing systems
See advanced data for both billed and in progress data such as actual rates and staffing to proactively manage matters as they are in progress
See exactly how much you’ve spent and how much ongoing time is on the clock in your selected date range, to prevent unexpected surprises at the invoice stage.

A legal team has a specific focus – and it isn’t necessarily finance. They have a piece of work and they have to get it done. As a finance professional, I have to know what costs I’m looking at. With Apperio, we have the data to work together.

Stephen Colthrust

Senior Finance Business Partner

The key point is that there is a degree of clarity when both sides can see where the time is spent more precisely. Rather than having to say, ‘please send me reams and reams of information’, you can see it in Apperio almost immediately. And not just when the money’s already been spent.

Bill Priestley

Chief Investment Partner

Two years ago, we had to ask externally how much we were spending - an unsatisfactory situation for any organisation. Now at the click of a mouse we can see exactly how much we spend with each firm, in real time, on particular work types across the country. That’s a very different, and better, place to be.

Dan Kayne

General Counsel (Regions)